About the Job

Job Title: Senior Administrative Assistant

Job location:- Woodcliff Lake, NJ - 07677

Duration: 12 Months

JOB DESCRIPTION:

Support 2 Sr. Medical Directors and their direct staff in EVMS group.
Prepare expense reports in increasing complexity and volume
Provide travel arrangement also in increasing complexity and volume
Provide monthly/quarterly budget forecast for 8 cost centers
Hold monthly meetings with managers to discuss budgets/projects and project expenses
Perform Literature reviews
Designated Department Super user for contracts, and Healthcare provider reporting
Development of contracts in increasing complexity and volume
Data input for stat analysis
General Admin duties, such as answer phone, copy fax order supplies, arrange meetings, manage calendars
Open purchase orders (amount of purchase orders has increased substantially as the number of people in the department has grown)
Process all invoices for payment
Track invoices for accruals
DEPT HEAT SUPER USER- now needs to enter Physician contracts into a new computer system, need to enter AD board documents into computer system to track approvals and expenses
Expense Report Management for 6

QUALIFICATIONS:

A minimum of 4 years’ experience supporting executive level management.
Excellent written & oral communication skills
Responds to inquiries from internal and external personnel using proper judgment and initiative to ensure critical issues are handled appropriately.
Ability to present one's self in a professional manner, respect for confidentiality and ability to manage individual relationships with diplomacy required
Highly pro-active with the ability to plan and manage tasks and long term projects with minimum supervision
Ability to work in a fast paced environment and multitask is required; organized and able to prioritize work
Thorough understanding of standard PC applications (MS Word, PowerPoint, Excel & Lotus Notes, MS Excel)
Must be a self-starter with the ability to multi-task, work with a high level of initiative; possess excellent project planning and priority setting skills, as well as excellent organization, writing and interpersonal skills.
Initiative to identify, analyze and resolve schedule and other issues.
Strong attention to detail and accuracy
Strong proofreading, editing and reviewing skills are needed.
Seeking someone who is a team-player, committed and has a strong work ethic
Must be able to work independently, and possess problem solving skills.
Must be an “out of the box” thinker

Wednesday, 13 November 2013